Wayfair Careers

Senior Payroll Analyst

Boston, MA
General & Administrative

Job Description

Job Description

This new analyst will effectively process and analyze multi-state U.S. payroll data for 8,000+ exempt and non-exempt employees on a biweekly basis. They will be professional, organized, have strong attention to detail, while maintaining a confidential work environment. The Payroll Analyst must have in depth knowledge of payroll wage and hour laws, federal, state, local tax laws as well as familiarity with all types of pre and post-tax benefits, 401K plans, and leave of absences rules and regulations.

Key Responsibilities:

  • Process multi-state payroll changes on a bi-weekly basis, within strict deadlines, in a paperless environment
  • Review time and attendance process and work with employees, managers and HR to remediate any issues
  • Analyze payroll data and research discrepancies within excel templates and spreadsheets (commissions, bonuses, travel & expense, on call payments, garnishments, etc.)
  • Prepare EIB file loads for payroll input
  • Maintain biweekly new hire reporting to states
  • Independently manage communication with employees, their manager and HR team on payroll as needed, including tax withholding, direct deposit, over/under payment adjustments, gross to net calculations
  • Create on-demand checks and ACHs for terminations and off-cycle payments
  • Accurately and clearly document payroll policies procedures
  • Coordinate with external garnishment vendor to ensure accurate and timely payments to requesters
  • Participate in testing for payroll system upgrades, as needed
  • Prepare periodic reports of earnings, taxes, and deductions


 Required Qualifications:

  • 4+ years of experience in a multi-state environment
  • The ability to handle multiple tasks simultaneously
  • Possess excellent written and verbal communication skills 
  • Intermediate knowledge of Excel (VLOOKUP, Sum if, nested formulas, etc.)
  • Experience with large 3rd party payroll provider (ADP, PeopleSoft, Workday)
  • Work with Human Resources to ensure smooth shared processes 


Preferred skills:

  • Workday Payroll, Time and attendance and HCM experience is a plus
  • Completion of American Payroll Association designation (CFP, CPP) or Canadian Payroll Association designation (PCP) desired
  • Experience with outsourced Tax and Garnishment Providers (ADP)
  • Knowledge of Canadian Payroll processing, rules and regulations
  • General understanding of Expats and Inpats processing
  • Familiarity with Equity transactions (RSU and Non-Qualified) as they relate to payroll

About Wayfair Inc.

Wayfair believes everyone should live in a home they love. Through technology and innovation, Wayfair makes it possible for shoppers to quickly and easily find exactly what they want from a selection of more than 10 million items across home furnishings, décor, home improvement, housewares and more. Committed to delighting its customers every step of the way, Wayfair is reinventing the way people shop for their homes - from product discovery to final delivery.

The Wayfair family of sites includes:

  • Wayfair, an online destination for all things home
  • Joss & Main, where beautiful furniture and finds meet irresistible savings
  • AllModern, unbelievable prices on everything modern
  • Birch Lane, a collection of classic furnishings and timeless home décor
  • Perigold, unparalleled access to the finest home décor and furnishings

Wayfair generated $5.2 billion in net revenue for the twelve months ended March 31, 2018. Headquartered in Boston, Massachusetts with operations throughout North America and Europe, the company employs more than 8,700 people.

Requisition ID: 24646